Minerva · Staff Manual

System Settings

Institution-wide configuration — everything under System Settings applies to the whole institution and is normally maintained by the Super Admin or Admin.

General Setting

The institution's core profile: name, address, contact details, logos, academic session, date format, currency, language, and feature toggles — organised as tabs across the top of the page.

  1. Open System Settings → General Setting.
  2. Switch between the tabs (General, Logo, Academic, Notification, …) and change the fields you need.
  3. Press Save inside the tab you edited — each tab saves separately.
  4. Changes apply immediately across the web portal and mobile app.
General Setting screen

Roles & Permissions

Controls what every staff role can see and do. Each role carries per-feature permissions (View / Add / Edit / Delete) that drive the sidebar and every action button in the system.

  1. Open System Settings → Roles Permissions to see the role list.
  2. Press + Add to create a role, or the edit (pencil) icon to rename one; the delete icon removes a role that's no longer assigned to staff.
  3. Press the key icon on a role to open its permission matrix.
  4. Tick or untick View / Add / Edit / Delete per feature, then press Save — the role's staff see the change on their next page load.
Roles & Permissions screen
The permission matrix for a role — every feature with View / Add / Edit / Delete checkboxes.
The permission matrix for a role — every feature with View / Add / Edit / Delete checkboxes.

Session Setting

Academic sessions (years). One session is active at a time; students are enrolled per session.

  1. Press + Add to create the next academic session.
  2. Use edit to rename, or delete for an unused session.
  3. Set the current session in General Setting → Academic tab.
Session Setting screen

Users

Login accounts for students, parents, and staff — activate or deactivate them here.

  1. Search for the user by name or username.
  2. Toggle the active switch to enable or disable that login.
Users screen

Notification Setting

Which automatic notifications (email / SMS) go out for events like absence, fee due, or exam results.

Notification Setting screen

WhatsApp Messaging

WhatsApp Cloud API connection and message templates for the Communicate module.

WhatsApp Messaging screen

SMS Setting

SMS gateway credentials used by Communicate → Send SMS.

SMS Setting screen

Payment Methods

Online payment gateway configuration (keys, mode) used for student fee payments.

Payment Methods screen

Languages & Currency

Display language options and the currency symbol used across all fee screens.

Languages & Currency screen

Modules

Turn whole modules on or off for this institution — a disabled module disappears from every sidebar.

  1. Toggle a module's switch to enable or disable it institution-wide.
Modules screen

Custom Fields

Extra fields you can add to Student or Staff records (e.g. a community certificate number).

  1. Press + Add, choose the belonging screen (Student / Staff), field type, and whether it's required.
  2. The field appears on the respective admission/edit forms immediately.
Custom Fields screen

System Fields

Show or hide built-in fields (middle name, category, …) on student forms.

System Fields screen

Backup

On-demand database backups of your institution's data.

  1. Press Create Backup and download the generated file — keep it somewhere safe.
Backup screen

Other Settings

The remaining entries follow the same pattern: Set Final Years (which classes count as final year), Front CMS Setting, Captcha Setting, Student Profile Update (what students may edit themselves), Online Admission (public admission form options), File Types (allowed upload extensions), and Sidebar Menu (show/hide menu entries).

Other Settings screen